Be Our Guest Rental Policies

 

Check-In: 

4pm EST. We will make every effort to have your vacation home clean and ready by check-in time, but sometimes we cannot guarantee the exact time of occupancy. Please be mindful of this when purchasing refrigerated items.  Our homes are equipped with keyless entry. Once final payment is submitted, you will receive an invitation to download our hospitality app. At approximately noon on your day of arrival the door code will be available in your app.

Check-Out:  

10am EST.  Guests occupying the property after 10am EST without prior approval from BeOurGuest Properties, will be charged a late check-out fee up to $100.00 for each hour of occupancy beyond the checkout time. This provision shall not be interpreted as permission to remain on the property beyond the designated check-out time.

 Payment:  

 We accept checks, money orders, cash, Visa/Mastercard/American Express

 Reservations and Confirmation Deposits:  

Reservations will be charged 50% of the total balance at the time of booking.  The remaining balance is due 45 days prior to arrival. A confirmation email will be sent the day your reservation is processed.

Cancellation Policy:

Bookings canceled at least 60 days before the start of stay will receive 100% refund.

Bookings canceled at least 30 days before the start of stay will receive a 50% refund.

 Acts of God/Other:

 In the event of a mandatory evacuation or other events beyond our control which restrict access to the property, every attempt will be made to accommodate our guests in other properties.  We offer comprehensive travel insurance which covers such events and encourages guests to use this service. Neither BeOurGuest nor the property owner will be responsible for reimbursement of any part of prepaid rent for events of this nature.  

 Travel Insurance/Rental:  

 CSA Travel Protection 

Vacation Rental Insurance has been made available with your reservation. Vacation Rental Insurance provides coverage for prepaid, non-refundable expenses due to certain unforeseeable circumstances that may jeopardize your vacation investment and forces you to incur unplanned expenses. We strongly recommend you purchase this valuable protection. Separate terms and conditions apply, read your Description of Coverage/Policy carefully and contact CSA at (866) 999-4018 with coverage questions. 

 Vacation Rental Damage Protection:

 As a part of your stay, you may purchase a Vacation Rental Damage Protection plan designed to cover unintentional damages to the rental unit interior that occur during your stay provided they are disclosed to management prior to check-out. If purchased, the policy will pay a maximum benefit of $3,000.00.  Any damages that exceed $3,000.00 or are not covered under the plan will be charged to the credit card on file.

 

If, during your stay at one of our rental properties, an insured person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or replacement of such property up to a maximum benefit of $3,000.00. Certain terms and conditions apply. Full details of the Vacation Rental Damage coverage are contained in the Description of Coverage or Insurance Policy. View more here: https://www.beourguestvh.com/travel-insurance.

The Vacation Rental Damage can be purchased up to, and including at, check-in. By submitting payment for this plan, you authorize and request CSA Travel Protection and Insurance Services to pay directly Be Our Guest Vacation Homes any amount payable under the terms and conditions of the Vacation Rental Damage. This is offered to our guests as added coverage, but does not avoid the requirement for a refundable security deposit. 

 Linens:  

An initial linen supply one bath towel and one beach towel per person, and one set of sheets per bed (as determined by number of guests in party) will be provided. Guests are required to designate the number of occupants per reservation at the time of booking.  Kitchen linens include two dishcloths and two dishtowels. Any lost, stained or damaged linens will be charged to the registered guest at a fee determined by BeOurGuest Vacation Homes. 

 

Please do not take bath towels to the beach or pool. We ask that used beach towels be clean and dry prior to check-out.  

 Maximum Occupancy/Booking Headcount:

At all times, the maximum occupancy is the number the home sleeps, including infants. Occupancy limits are in accordance with rules of the State Fire Marshal's Office. No exceptions will be made.  Sleeping limits shown indicates the maximum occupancy. If it is discovered the number of guests on site exceeds the number of guests booked in the home at time of reservation, immediate eviction will occur, security deposit will be forfeited and no refunds will be issued for balance of reservation.  Any changes to guest headcount must be communicated in writing in advance by emailing susan@beourguestvh.com.  

Pets:  

 Properties that are pet-friendly will be advertised accordingly. A two (2) pet maximum is strictly enforced unless otherwise noted on your reservation.  If pets are found in a home that prohibits pets, the guests will be required to vacate immediately and be charged a $500.00 non-declared pet fee. If evidence of pets is found on the property without prior approval, the non-refundable pet fee will be charged to the credit card on file without notice.  Pets are not allowed on furniture. If evidence of pets are found on furniture additional cleaning fees will be charged and a $200 penalty assessed. If fleas are present after check-out, tenants may be charged an additional extermination fee. Any material damage by a pet to the property will be the responsibility of Tenant and shall be paid immediately upon written notification by Be Our Guest Vacation Homes.

 Age Requirements:  

Cape San Blas prides itself on the family atmosphere and the enjoyment of our guests.  We do not rent to groups of teenagers with or without chaperones. We will rent to family groups, married couples and responsible adults over the age of 25. Proof of age is required. Violation of this policy will result in immediate eviction without refund of rent.

 Sight Unseen and Furnishings:  

 Our properties are privately owned and are equipped and furnished according to owner preferences. Rates, descriptions, bed sizes, inventories and furnishings are subject to change without notice.

 Elevators: 

 Some of the rental homes have elevators in the unit and specific instructions are provided for your safety and convenience. Elevators are to be operated by adults only.  If a service call is required due to misuse, a fee of $100.00 will be charged for service.

 Grills:  

 A grill is provided for your use. If the grill is not operating properly, please contact our office. Grills may not be moved from their designated location.

 Telephone:  

A house phone may be provided for your convenience. There is no charge for local calls. Cell phone service is often unreliable.

 Internet:  

All homes are equipped with WIFI, however, no refunds will be given for service interruptions.

 Smoking:  

Smoking is strictly prohibited inside all vacation homes. Additional charges will be incurred for cleaning and deodorizing if any evidence of smoking is found in your vacation home. There are no exceptions to this policy.

 Garbage:  

Please move the can to the road at the end of the driveway prior to 8am on service day, and return the receptacle by 6pm (EST) that same day. If excessive trash is left behind due to non-compliance, additional cleaning fees may be applied.

 Swimming Pools:  

 Homes that advertise a private or community pool as an amenity are subject to availability as determined by the managing authority responsible for the care of the pool and not Be Our Guest Vacation Homes. Unless specifically noted in the properties description, pools do not include free heat.

Utilities:  

 No compensation will be given for temporary outage of electricity, gas, water, cable, satellite, or telephone service. Utility service outages should be reported immediately and all efforts will be made to have them restored as soon as possible. In the event an outage cannot be restored, Be Our Guest Vacation Homes has the right to substitute rental properties (see Right to Change Rental Assignments below) for the remainder of the reservation or until the utilities are fully restored, whichever occurs first.

 Beach:  

 Public access and easements are available to accommodate guests who are not staying in a beachfront home.  Beach access is subject to availability and may be impacted by beach restoration, engagement by public works or other unforeseen events.  Be Our Guest does not guarantee access and does not offer refunds or discounts for limitations beyond our control.

 Glass is not allowed on the beach.  Please be sure to purchase cans, plastic or transfer your beverages to a non-glass container.

Please review the following local ordinances and come prepared to comply.  Anyone found to not be in compliance will be reported to local law enforcement officials.

  • Animal Control
  • Beach Driving
  • Leave No Trace
  • Noise

http://www.gulfsheriff.com/resources.cfm

 Housekeeping:  

 Your vacation home will be cleaned prior to your arrival. Please call us within 24-hours of your arrival if you are not satisfied. A mid-week touch-up service is available.  Please contact BeOurGuest VH for pricing. Touch-up includes linen and towel exchange, beds made, floors swept and bathrooms cleaned.

 Repairs and Service:  

Repairs/services or inoperative equipment must be reported to us promptly. We will make every effort to have repairs serviced immediately, however, if you would rather not be bothered, let us know and we will take care of the issue upon your departure. We make every effort to confirm all homes will be fully functional at check-in.  However, we do not extend refunds or discounts for features which may be missed. Every effort will be made to repair such items immediately upon notice.

 Black’s Island

If your stay includes accommodations on the island, please note the following unique additional policies:

Shuttle/Ferry Transportation

Shuttle service will be available from sunrise until sunset.  The ferry will run every three hours daily starting at 9AM. The last ferry will return to the island at 6PM.  The schedule is subject to change without notice.

Check-in time is 4PM EST.  Guests may arrive as early as 12PM day of arrival.  All guests must provide 24 hour advance notice of preferred shuttle time of 12PM, 3PM or 6PM (subject to daylight.)  Shuttle will not run at night. Guests arriving after sunset will be required to find alternate accommodations for the evening and will be picked up on the first shuttle the following morning.  Refunds will not be offered for guests that arrive after scheduled shuttle times.

 Supplies:  

All properties are equipped with the following supplies:

  • (1) Small bottle shampoo/conditioner per bathroom
  • (1) Bar soap per bathroom
  • (5) Make-up remover wipes per bathroom
  • (2) Rolls of toilet paper per bathroom
  • (1) Roll of paper towels
  • (5) Trash can liners per can
  • (10) Coffee filters and Coffee for 1 Pot
  • (6)   Laundry starter pods
  • (10) Softener sheets
  • (10) Dishwashing starter pods

Guests will be responsible for furnishing food, cleaning supplies and personal items for the rental period.  Agent and owner can assume no responsibility for any articles left on the premises by the tenant. Any items requesting to be returned will be at the guest’s expense.

Items you will need:

 Condiments, paper products, garbage bags, laundry detergent, dishwashing detergent, coffee filters, aluminum foil and plastic wrap.

Gulf County "Leave no Trace Behind"